Information for ICMI 2027 Authors

The topics of interest for the ICMI Conference include, but are not limited to, the following:

The manuscript should be prepared according to the guidelines defined by IEEE Conference Proceedings Templates (Microsoft Word, Latex). Submit your paper in the specified file format using the Microsoft Conference Management Toolkit submission system using the following link:

Submit Paper

Page Limit

The standard number of pages for each paper are 5. If the paper exceeds page limit, then authors will be charged for each extra page as defined in the registration section. We suggest to keep your paper within the page limit to avoid these additional fees.

At least one author of each accepted paper should register and pay the fee to present the paper in the conference. The full fee includes the attendance of the conference, the access to the proceedings. All payments are non-refundable.

Note:
1. One regular registration covers maximum 2 papers, any additional paper(s) need extra registration(s) (For example, regular authors with 3 papers need 2 registrations, regular authors with 5 papers need 4 registrations, etc.)
2. Student registration covers only one paper.

Pay via Credit Card

Use any major credit card with our secure online payment portal. No PayPal account required.

Pay with Card

In-Person Registration

On-site registration is only available for attendees and authors other than the presenting author.

Available at venue desk

Google Form Submission:
After making the registration payment, please fill in the following form providing the details of your payments:

Submit Payment Details

Payment Information

We are excited to welcome researchers, scholars, and professionals from all around the world to our highly anticipated conference. To ensure a smooth and enjoyable experience for all participants, we have provided essential registration details below:

Registration Requirement for Presenting Authors:

• Registration by at least one author is mandatory to present the paper and to include it in the conference proceedings.
• Each presenting author is entitled to register and present up to two papers at the conference.
• If a registered author wishes to present more than two papers, we require the author to register independently for each additional paper beyond the initial two.
• For student registeration, it is mandatory that student is the first author.

Presentation Rules

• It is mandatory to present your paper in the conference. Any paper not presented in the conference will not be included for indexing in IEEE eXplorer.
• The conference spans over two days. Different sessions will be arranged and you will present your paper live in your specified session.
• Conference program will be shared two days before the conference.
• For online attendees, committee will send you an invitation link two days before the conference to meet via an online platform. You should be able to click and join the conference.
• Each session will be moderated by respective session chair.
• The communication language which is used both during the presentation and Q&A session must be delivered in English.

Presentation Format

All authors are requested to follow the following guidelines for preparation of your presentation slides:

• The allocated time for each presentation is 15 minutes. The presenter will present the paper for 10-12 minutes. Each paper will be followed by a 1-3 minutes Question/Answer session.
• We encourage you to put ICMI logo, Title on every powerpoint slide.
• Authors must make sure good internet connection and uninterrupted electricity to avoid any unintended circumstances.
• The slide design should be as simple as possible. Avoid using paragraphs in the slides. They should be compact and to the point.
• Audiance are requested to ask questions during the Q/A session at the end of presenation.
• Due to time constraint, we encourage all presenters to make 10-12 number of slides only.

Carefully follow these instructions to prepare your final manuscript for publication in IEEE.

Step 1: IEEE-Xplore-compatible PDF generation

The final paper must be converted into PDF and verified using IEEE PDF eXpress web tool. PDF files not compatible with IEEE PDF express could be rejected.

Follow these instructions to generate an IEEE-Xplore-compatible PDF file using the IEEE PDF eXpress:

First-time users should do the following:

• Create an IEEE PDF eXpress account and enter following information:
  - Conference ID :73128X
  - Your email address
  - A password

  An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

  Previous users of IEEE PDF eXpress need to follow the above steps, but should enter the same user name and password that was used for previous conferences.

• Validating your paper:
  You need to upload your file for validation. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed. Your file must pass the validation test.

Step 2: Camera-ready Paper Submission

Once you have completed the previous step and generated an IEEE Xplore-compatible PDF, you can proceed to upload it on Microsoft CMT. From the Author Console, click on "Create Camera Ready Submission" to open the page for entering the camera-ready details. Upload your final PDF file and then click on "Submit" to successfully complete the submission process. Figure 1 shows the options for creating a camera-ready submission and IEEE Copyright Form submissions in Microsoft CMT.

Step 3: IEEE copyright transfer form submission

To include your accepted paper in both the conference proceedings volume and the IEEE xplore digital library, one of the authors must fill and sign the IEEE copyright transfer form. We have integrated the copyright information in the Microsoft CMT. You need to fill the following information about corresponding author and submit it.
The Figure 2 shows how to open the IEEE Copyright Transfer form fromm Microsoft CMT.

1. Review Process

• Every eligible paper is normally evaluated by at least three independent reviewers with relevant subject expertise. Reviewer identities and submitted manuscripts are treated confidentially throughout the process.
• Papers are assessed for relevance to the conference scope, originality, technical quality, methodological soundness, clarity, validity of results, and overall contribution to the field.
• The Technical Program Chairs make the final decision after considering the reviewers' reports, and authors may receive constructive feedback to help improve the final version of their manuscript.
• Papers that are out of scope, incomplete, improperly formatted, or in clear violation of publication ethics may be rejected during initial screening.

2. Originality and Publication Ethics

• Submissions must present original work that has not been published previously and is not simultaneously under review elsewhere. Any overlap with the authors' own prior publications must be clearly disclosed and justified.
• Papers may be screened through CrossCheck/iThenticate or another approved similarity-detection system. The conference normally uses a 15% similarity score as an initial screening indicator, excluding references and legitimate standard text.
• A similarity score does not automatically establish plagiarism; the source, nature, and concentration of matched content is examined individually. Papers containing plagiarism, excessive self-overlap, fabricated results, inappropriate authorship, copied figures, or other unethical reuse of material may be rejected regardless of the overall similarity score.
• Authors must disclose the use of AI-generated text, figures, images, or code in accordance with applicable IEEE guidelines and remain responsible for verifying all generated content.

3. Publication in IEEE Xplore®

Conference acceptance alone does not guarantee publication in IEEE Xplore®. To remain eligible, authors must:

• Submit the final camera-ready paper by the deadline.
• Address all mandatory reviewer comments.
• Follow the official IEEE conference template and page limits.
• Submit an IEEE Xplore®-compatible PDF through IEEE PDF eXpress, where required.
• Complete the IEEE Electronic Copyright Form.
• Provide accurate author names, affiliations, and paper metadata.
• Complete the required author registration.
• Present the paper at the conference in the approved format.

Failure to satisfy any mandatory requirement may result in exclusion from the final proceedings. Further guidance is available from the IEEE Author Center.

4. Indexing and No-Show Policy

• Every accepted paper must be presented by an author or a co-author. A paper that is not presented may be classified as a no-show and excluded from the proceedings and from submission to IEEE Xplore®, subject to conference policy.
• Papers published in IEEE Xplore® may later be indexed by services such as Scopus, Web of Science, or other scholarly databases according to those services' independent policies. The conference cannot guarantee indexing by any third-party database, and external indexing may take several weeks or months after publication in IEEE Xplore®.

• Authors of all accepted and presented papers will receive presentation certificates.
• Keynote speakers, invited speakers, panelists, session chairs, reviewers, and committee members will receive certificates of appreciation according to their roles.
• Registered attendees without papers will receive participation certificates after verified attendance.
• Selected contributions may receive Best Paper, Best Student Paper, or Best Presentation awards, where applicable.
• No-show, withdrawn, or unpresented papers will not qualify for presentation certificates.
• Certificates may be issued electronically after the conference.